Building virtual teams for your start-up

virtual team

If you’re bootstrapping your business you’ll know every penny counts. You want to hire people who are productive and available at every hour. You cannot afford them to sit on the bench. Hence building a virtual team makes absolute sense. Here is why.

Why start up with virtual teams?

1. You can hire experts with special skills on an hourly basis

There are a lot of specific tasks you need completed when setting up a new business, so you need people with specific skills and expertise who can deliver the results you’re expecting within a given time frame.

2. You can work with people from all over the world

Sure, they won’t have the same perspective as you, but that should work in your favor. You can always use an outside perspective when developing your business strategy. In fact, building work relations with people from different parts of the world can help you take your business to a new level, especially if you’re aiming at a global stage.

3. You can manage your business round the clock

You will definitely work long hours when you take your first steps in entrepreneurship because you’ll be faced with countless challenges. However, virtual teams can extend your working hours by covering different time zones.

4. You can motivate your team by setting them free

People generally reach higher productivity levels when they’re set free. Let them manage their own time and enjoy the perks of working as freelancers.

5. You can cease your collaboration with your freelancers whenever convenient

You can always move on if you fail to build a professional relationship with a freelancer. There is no obligation. The freelancer on the other hand is also accustomed to the perils of freelancing, so there are no complaints.

What tools can you use to communicate with your virtual teams?

Now you must be aware of the fact that the quality of the collaboration between you as an entrepreneur and your virtual team of freelancers also depends on the tools you use to communicate with them. So ask yourself how can you improve that communication? Here are a few suggestions.

1. Set up audio/video conferences on Skype

Remember that you need to make the most of every minute you spend doing this business. Now ask yourself how can you do that if you spend your time writing emails? You can’t. So you need a better tool, like Skype. You will find a Skype video or audio conference much more effective than an email. It is much more comprehensive and it conveys the message to the freelancer infinitely faster. In other words, it saves you a lot of time and effort. Plus, the freelancer can ask their questions in real time. OK. So you’ve chosen Skype conferences over emails. Now take precautions and record your conferences. This way, you won’t waste time repeating the same information over and over again. Moreover, you won’t lose any information the freelancer may need in order to work on your business idea properly. Evaer can help you out with this. So, download Skype, set up an audio/video conference and record it to ease your communication with your virtual team and maximize its effectiveness.

2. Use Screencast for screen shots

Screencast is a very effective tool for sending your messages. If you can’t get hold of your team in real-time, this should be your best option. There are a number of free tools such as ocam, screenr or screen-o-matic.

3. Use Teamviewer for live sessions

Now, as an employer, you want to make sure your freelancers understand the information you provide them with and what exactly they have to do with it. You have tools to help you with that too. Use Teamviewer to check their screens and take them through the instructions during live sessions.

Final tips you should remember as an entrepreneur and virtual team coordinator

Now you know how to improve your communication with your virtual team. The next thing you need to focus on is your work relationship with them. Do you have a proper transparent and highly professional work relationship with your freelancers? Make sure you do if you want to make the most of your innovative business ideas. Here are a few tips you should keep in mind.

Tip 1 – Make sure your instructions are clear

First of all, keep in mind that there’s no way the freelancer can know what you’re expecting from them unless you state it very clearly. So make sure you give them clear and precise instructions they can understand and follow even when they’re offline or unable to contact you for clarifications.

Tip 2 – Try not to communicate through emails

Now, how do you pass on those instructions? Not through emails anyway. Remember that they are quite restrictive as compared to other means of online communication discussed earlier.

Tip 3 – Fix meetings with your freelancers

You must know that entrepreneurship usually involves working with many people. In your case, they are extended teams of freelancers who may spread all over the world. Well, here’s a tip to coordinate them more easily. Fix meetings with each of them according to their specific time zones. This way, they’ll be able to organize their workday. And so will you.

Tip 4 – Be prompt in making the payment

Now, we all know it’s a dirty world out there so you can’t really blame your freelancers for having their doubts when it comes to new employers. Whether they’re young entrepreneurs or more experienced ones is irrelevant. You need to answer the following question: How can you show them that they can trust you as an entrepreneur and an employer? Here is a suggestion. Be prompt in making the payment as soon as the work is done.

Tip 5 – Build good relationships with your virtual team members

Finally, keep in mind that you have a lot to gain by building good relationships with your team members. This will motivate them to feel a sense of ownership within your business. Well, there you go. You have a lot of reasons why you should choose virtual teams when starting up as an entrepreneur. You also have a lot of means to help you consolidate your professional relationship with them. So consider this as an extremely worthy option when looking for collaborators to help you put your business ideas into practice.

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